Operating Instructions General Settings Guide

User Code (For machines with copier function only)
41
3
Printing the Counter for Each 
User Code
You can print out the counter for each
user code.
A
Press the {User Tools/Counter} key.
B
Select 
[
System Settings
]
 using {U}
or {T}, and then press the {OK}
key.
C
Select 
[
Key Operator Tools
]
 using
{U} or {T}, and then press the
{OK} key.
D
Select 
[
Counter per User Code
]
 using
{U} or {T}, and then press the
{OK} key.
E
Select 
[
Print
]
 using {U} or {T},
and then press the {OK} key.
F
Press the {Start} key.
The counter list prints out.
G
Press the {User Tools/Counter} key.
Clearing the Counter
A
Press the {User Tools/Counter} key.
B
Select 
[
System Settings
]
 using {U}
or {T}, and then press the {OK}
key.
C
Select 
[
Key Operator Tools
]
 using
{U} or {T}, and then press the
{OK} key.
D
Select 
[
Counter per User Code
]
 using
{U} or {T}, and then press the
{OK} key.
E
Select 
[
Clear
]
 using {U} or {T},
and then press the {OK} key.
A confirmation message appears.
F
Press 
[
Yes
]
.
T h e   “
C o u n t e r   h a s   b e e n
cleared.
” message appears, and
then the Codes: Counters display
returns.
G
Press the {User Tools/Counter} key.

---

User Tools (System Settings)
42
3
Address Book
Registering user information, such as
fax numbers and e-mail addresses, in
the Address Book allows you to man-
age them together.
Important
Address Book data is stored in
memory. It can be lost if there is
some kind of memory failure. The
manufacturer shall not be respon-
sible for any damage resulting
from data loss.
Note
You can backup Address Book
data using 
[
Address Management
Tool
]
 in SmartDeviceMonitor for
Admin. We recommend backing
up data when using the Address
Book.
Reference
For details about SmartDevice-
Monitor for Admin and how to in-
stall it, see Printer Reference 1.
For operating instructions, see
SmartDeviceMonitor for Admin
Help.
You can register and manage the fol-
lowing items in the Address Book: 
To manage registered items
• User  Code
Register user codes to restrict
particular functions to certain
users, and check their use of
each function. 
Reference
p.45 “User Code (MFP)”
• Sender's Password
Reference
p.44 “Registering Sender In-
formation”
• Program  Group
Use this to display the group the
selected user (destination) be-
longs to.
You can group registered fax
destinations and e-mail destina-
tions to manage them better. For
details about operations, see
p.62 “Registering Destinations
to a Group”.

---

Address Book
43
3
Items to register
• User  Name
Reference
p.43 “Registering the desti-
nation name”
p.44 “Registering Sender In-
formation”
• Fax Settings
Reference
p.43 “When using the fax
function”
• E-mail Settings 
Reference
p.43 “When using the fax
function”
p.44 “When using the scan-
ner function”
p.44 “Registering Sender In-
formation”
Registering Destination 
Information
Registering the destination name
• User  Name
Register the destination name.
This is the basic information re-
quired for managing destina-
tions.
Reference
p.45 “User Code (MFP)”
When using the fax function
• Fax Settings
Register fax numbers in the Ad-
dress Book. To send a fax, select
the destination from the Desti-
nation List, so you can specify
the fax number. When you set
Label Insertion to 
[
On
]
, the reg-
istered destination name, pre-
ceded by “To:”, is printed at the
top of the page when it is re-
ceived at the other end.
Reference
p.52 “Fax Destination”
• E-mail Settings
Register e-mail addresses in the
Address Book. To send an Inter-
net Fax document, select the
destination from the Destina-
tion List, so you can specify the
e-mail address.
Reference
p.57 “E-mail Destination”
***ZEN020.tif***
***ZEN049.tif***
***ZEN057.tif***

---

User Tools (System Settings)
44
3
When using the scanner function
• E-mail
Register e-mail addresses in the
Address Book. To send scan
files by e-mail, select the desti-
nation from the Destination
List, so you can specify the e-
mail address.
Reference
p.57 “E-mail Destination”
Registering Sender 
Information
When using the scanner function
You can set Register as Sender to
[
On
]
 for an e-mail address. If you
do this, you can use it as the sender
address when sending scan files by
e-mail.
• User  Name
Register the user name. This is
useful when selecting the send-
er from the Destination List.
Also, the user name automati-
cally appears in the From field
of the e-mail.
Reference
p.45 “User Code (MFP)”
• E-mail Settings
Register the e-mail address. You
can use it as the sender address
when sending scan files by e-
mail using the scanner function.
Also, the sender address auto-
matically appears in the From
field of the e-mail.
Reference
p.57 “E-mail Destination”
You can prevent misuse of
sender name by setting sender's
password on the e-mail ad-
dress.

---