Volume Licensing Enrollment for

You can also acquire the Microsoft Desktop Optimization Pack (MDOP) for Software Assurance as part of your Professional Desktop Platform Suite or Enterprise Desktop Platform Suite, making it easier for you to license MDOP that is consistent with the acquisition of the rest of your platform selection.

Please note: The MDOP component is not eligible for the platform price savings.

As with all products licensed through your EES, you have access to the most recent releases as well as the option to deploy downgrade versions (previous versions) in place of the current licensed version. For instance, you may choose to deploy the Windows Vista® Enterprise operating system instead of the Windows 7 Enterprise operating system.

• 
  CALs are device- or user-based, meaning you can choose whether to license a device (which may be used by multiple users under a single CAL), or a user (who may use multiple devices under a single CAL)
  
• 
  For Desktop Platform Products and certain Additional Products available to be licensed organization-wide, when a product is licensed organization-wide (in a quantity equal to the FTE count), all devices and all users within the organization are fully licensed to use that product in accordance with the Product Use Rights.
  

Software Assurance benefits are included with your subscription which not only gives you access to Windows 7 Enterprise, but also now includes rights to Windows Virtual Desktop Access (VDA). Windows VDA enables institutions to license virtual copies of Windows client operating systems in virtual environments and provides rights to the primary user to access institutional VDI desktops from non-institution devices, such as internet cafes and home PCs. For more on Software Assurance benefits see the section, Software Assurance.

Additional Products

A broad selection of software and services are available as additional products under your EES. They provide the same License & Software Assurance coverage as desktop platform products. Additional products may be licensed for any quantity specified by the organization, ranging from one license to the entire FTE employee count. Certain additional products may also be licensed either organization-wide based on your FTE employee count (the same way you license desktop platform products), or you may choose to acquire a specific number of licenses.

Examples of software products available as additional products include Microsoft Office Visio, Microsoft Project, Windows Server, and Exchange Server. Examples of CALs available as additional products include the SQL Server CALs and Dynamics CRM Server CALs. Examples of Online Services include Business Productivity Online Suite, Deskless Worker Suite, Exchange Online, and SharePoint Online. You can see a complete list of additional products on the Microsoft Product List at www.microsoftvolumelicensing.com/userights/PL.aspx.

When you license additional products organization-wide, the software may be deployed on any institution-owned or leased device, including the institution’s labs, and can be used by any faculty, staff, or student belonging to the institution. (Not covered by the organization-wide count are student-owned devices and organization-owned devices that are assigned to an individual student.)

If you choose to license a specific number of copies of the software:

• 
  Desktop application licenses are device-based, meaning for each license you acquire, you may only run the software on one device in accordance with the Product Use Rights for the specific product.
  
• 
  CALs are device- or user-based, meaning you can choose whether to license a device (which may be used by multiple users under a single CAL), or a user (who may use multiple devices under a single CAL).
  

Microsoft Online Services are available for licensing through your EES. All Microsoft Online Services licensed through the EES have the same expiration date as the EES. When adding Online Services mid-term, the User Subscription License (USL) is pro-rated to the month. The minimum term length for the services is one month.

When you license server products, you license a specific number of copies and you may use the software in accordance with the Product Use Rights for the specific product.

To learn more about Product Use Rights, visit www.microsoftvolumelicensing.com/userights/PUR.aspx.

Licensing Windows Upgrades through EES

When you license a desktop operating system through this Microsoft Volume Licensing offering, it’s important to understand that only the UPGRADE license for Windows is available—FULL operating system licenses are not offered. Prior to licensing a Windows upgrade through your EES desktop platform, you need to have a full underlying license for a qualifying operating system for each PC. (Qualifying operating systems are listed in the Microsoft Volume Licensing Product List, which you can find at http://www.microsoftvolumelicensing.com/userights/PL.aspx.)

There are two ways for you to get the necessary full Windows operating system license:

• 
  For newly manufactured PCs, the best way to acquire that license is to have the original equipment manufacturer (OEM) pre-install Windows on the PC.
  
• 
  If the OEM has not pre-installed Windows on the PC, then you can purchase a full Windows license through retail full packaged product (FPP).
  

If you discover that you have existing PCs that lack the necessary full license for a qualifying operating system, talk to your Microsoft reseller about the Get Genuine Windows Agreement for Academic (GGWA-A). GGWA-A provides a simple, cost-effective way for you to acquire full licenses for Windows 7 Home Premium. These licenses fulfill your requirement for a full qualifying operating system. Once you have acquired the full operating system license, you are then eligible to license those PCs for Windows 7 Enterprise Upgrade through EES. Learn more at www.microsoft.com/piracy/knowthefacts/LegalizationSolutions.aspx.

Counting Desktop Platform Licenses

EES offers the convenience of licensing products based on the number of faculty/staff (FTE) employees in the organization. Licenses for the desktop platform products require organization-wide coverage.

The “organization” may be defined across the spectrum from the entire institution, to a school district, to a specific school site or department, and in cases where such definitions are not possible, the “organization” could simply be a logical group within the institution.

Counting Faculty/Staff FTE Employees

Use the formula below to determine the number of faculty/staff FTE employees you have.

Please note: Employees such as maintenance, grounds keeping, and cafeteria staff may be excluded from the faculty/staff FTE employee count if they do not use institutional devices.

+

=

Total faculty/staff FTE

Part-time faculty  3

Full-time faculty

Full-time staff

Part-time staff  2

+

+

For example, you have 2,000 full-time faculty, 3,000 part-time faculty, 1,000 full-time staff, and 1,000 part-time staff. The FTE employee count is calculated as follows:

2,000 + (3000 ÷ 3) + 1,000 + (1000 ÷ 2) = 4,500 FTE employees

In this case your desktop platform product licenses would be based on 4,500 FTE employees.

Please note: If you are outside the United States, the method for counting FTE employees may differ. Please contact your local reseller for details.
Minimum Order Requirement

The standard minimum requirement for your first order under an EES is 300 units, except in Latin America where the minimum is 100 units, and Asia-Pacific (excluding Australia, New Zealand, Greater China Region, and Korea) where the minimum is 200 units.

To determine your total units, combine the units for your desktop platform products; additional desktop applications, CALs, and Online Services; and server products.

Please note: If you are outside the United States, the minimum order requirements may differ. Please contact your local reseller for details.

Calculating Units for Individual Desktop Platform Products

When ordered as individual components, multiply the total number of faculty/staff FTE employees by the point value for the desktop platform product (which is published in the Microsoft Volume Licensing Product List at www.microsoft.com/licensing/userights/).

Calculating Units for Desktop Platform Suites

To determine your total units for the desktop platform suite you have selected, multiply the total number of faculty/staff FTE employees by 3.

Calculating Units for Additional Desktop Applications And CALs

To determine your total units for desktop applications and CALs you have selected as additional products, multiply the point value of the specific product (which is published in the Microsoft Volume Licensing Product List at www.microsoft.com/licensing/userights/) by:

• 
  your total number of faculty/staff FTE employees (if you want all of the faculty/staff employees in your organization to be licensed for the product or service), or
  
• 
  the specific number of licenses (if you want only a specific number of faculty/staff employees to be licensed for the product or service
  

Calculating Units for Online Services

For Online Services, multiply the point value for the service by the number ordered. Each Online Service license is assigned a point value, which is published in the Microsoft Volume Licensing Product List at www.microsoft.com/licensing/userights/.

Calculating Units for Server Products

For server products, multiply the point value for the server product by the number ordered. Each server product is assigned a point value, which is published in the Microsoft Volume Licensing Product List at www.microsoft.com/licensing/userights/.

For example, if you order two Microsoft SQL Server® Standard Processor Licenses, you would calculate your server units as follows:

50
(unit value for SQL Server Standard Processor License)

2
(number ordered)

100
Server Units

X

=

Tiered Institution Pricing

Desktop platform products and suites are offered at tiered pricing levels, depending on the number of FTE employees in your defined organization. In these instances, pricing levels are determined as follows:

Number of FTE	Pricing Level
Fewer than 3000	Level A
3000 or more	Level B