Volume Licensing Enrollment for
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- Table of Contents 2 Academic Volume Licensing Overview 3
- Minimum Order Requirement 9
- EES Eligibility 10 Term 11
- MSDN Academic Alliance Membership 16 Microsoft Live@edu 17 Microsoft IT Academy 17 Deploying Your EES Licensed Software 18
- Extending or Renewing Your EES Coverage 25
- Easy Compliance and Administration
- EES Desktop Platform Products
- PROFESSIONAL DESKTOP PLATFORM Enterprise Desktop Platform
Microsoft® Volume Licensing Enrollment for Education Solutions Licensing Guide Table of Contents Table of Contents 2 Academic Volume Licensing Overview 3 Subscription Licensing 3 Enrollment for Education Solutions Introduction 4 Acquiring EES Coverage 5 Enrollment Features 5 Easy Compliance and Administration 5 Software Assurance 5
EES Desktop Platform Products 6 Additional Products 7 Licensing Windows Upgrades through EES 8 Minimum Order Requirement 9 Calculating Units for Individual Desktop Platform Products 9 Calculating Units for Desktop Platform Suites 9 Calculating Units for Additional Desktop Applications And CALs 9 Calculating Units for Online Services 10 Calculating Units for Server Products 10 Tiered Institution Pricing 10
One-Year Option 11 Three-Year Option 12 Additional Orders 12 EES Documents 13 Campus and School Agreement 13 Microsoft Volume Licensing Product Use Rights 13 Microsoft Volume Licensing Product List 13 Special Use Rights 14 Work at Home Rights 14 Home Use Program Rights 15 Multi-Language Rights 16 Upgrade/Downgrade Rights 16 Product Evaluation Rights 16 MSDN Academic Alliance Membership 16 Microsoft Live@edu 17 Microsoft IT Academy 17 Deploying Your EES Licensed Software 18 Agreement and Order Confirmation 18 Receiving Your Software 18 Product System Requirements 19 Activating Your Products 19 Distributing Media to Faculty and Staff 20 Administering Software Assurance Benefits 21
Student Product Selection 21 Minimum Order Requirement 22 Calculating Units for Additional Desktop Applications, CALs, and Online Services 23 Obtaining and Distributing Student Media 23 Student Use Rights 24 Perpetual Use Rights for Graduating Students 24
Renewing Your Coverage 25 Changing Your Reseller 26 Redistribution of Software Updates to Students 27 Additional Resources 28 Glossary 29 This guide will help you understand the Microsoft® Volume Licensing Enrollment for Education Solutions (EES) for qualifying education customers. It is provided for informational purposes only. Your software use is governed by the terms of your Microsoft Campus and School Agreement and theEES. The Microsoft Licensing Product Use Rights (PUR) document, which is updated regularly, has additional details regarding use rights for specific Microsoft licensed products acquired through Volume Licensing programs. For a copy of the current PUR, please go to www.microsoftvolumelicensing.com/userights/. Please note: You will be a “Campus Program” customer after signing EES. You will accept the Campus and School Agreement terms and you will be referred to and identified as a “Campus Program” customer in communications to you from Microsoft and in Microsoft tools to which you have access. Academic Volume Licensing Overview For education customers who license software in quantity and manage software across multiple devices, Microsoft Volume Licensing programs may provide the most cost-effective way to acquire licenses. Microsoft offers both “subscription” and “perpetual” volume licensing programs for education customers. Subscription Licensing With subscription licensing programs, you have the right to run a selection of products, and any upgrades or downgrades of those products, for a designated term. A subset of products including specific application, system, and Client Access License (CAL) products, designated by Microsoft as “desktop platform products,” are licensed on an organization-wide basis. For these, “desktop platform products’ you will place an order for a quantity that is equal to the number of PC/ devices or Full-time Equivalent (FTE) personnel in your organization as defined by you. This way even if the number of devices or users grows, you remain fully licensed throughout the designated term, and you only need to report an increase in the number of your PC / devices or Full-time Equivalent (FTE) employees on your annual order. Microsoft has two subscription licensing offerings for education customers, the Enrollment for Education Solutions (EES) and the School Enrollment. Both are enrollments under the Campus and School Agreement.
The Enrollment for Education Solutions is explained in detail in this guide. Enrollment for Education Solutions Introduction Microsoft’s Enrollment for Education Solutions (EES) is an easy, cost-effective offer that provides qualified academic customers a simplified way to acquire Microsoft software and services under a single, subscription enrollment. EES offers benefits such as assured coverage for desktop platform products with one annual count of employees, the ability to easily add additional products in any quantity, self-service tools for simplified asset management, and immediate access to benefits such as product upgrades through Microsoft Software Assurance so you can boost the productivity of your faculty and staff and optimize the return on your technology investments. EES offers participating institutions the benefits of the following:
Acquiring EES Coverage EES coverage is available through any Microsoft Authorized Education Reseller (AER). AERs are authorized to sell Microsoft academic edition products and volume licenses to qualified education users. To participate in EES or any of our other academic Volume Licensing programs, or to obtain current pricing, please contact an AER. To find an AER in the United States or Canada, visit www.microsoft.com/education/AERfind.mspx. For other regions, visit your regional Microsoft Volume Licensing Web site. To locate your regional Microsoft Volume Licensing Web site, go to www.microsoft.com/licensing/index/worldwide.mspx. Enrollment Features Easy Compliance and Administration When you license the desktop platform products or any additional products for use on all of the organization-owned or leased devices within the participating institution, your administrators and users know that the product use is covered. Although you report a faculty/staff FTE employee count when submitting your annual order, all institution-owned or leased devices are licensed to run all products you choose to license institution-wide, during the subscription year. Any new faculty or staff members added to the participating institution are licensed to use the devices running the licensed products. Your students can also use the licensed product on institution-owned or leased devices located in classrooms or open access labs. To license your students for running products on a device the student either personally owns or is institution-owned and is designated for an individual student’s exclusive use, you may enroll in the Student Option (see The Student Option). Software Assurance Software Assurance is a comprehensive maintenance offering. It offers a broad range of benefits that help you get the most out of your software license purchases. These benefits are available throughout the software management life cycle, so you can access them when you need them. Software Assurance benefits contribute to the return on your technology investment by helping you with budget predictability, minimized downtime, and improved productivity. Software Assurance can help you lower the operating expenses for employee development, deployment, and support costs. This program also offers other advantages, depending on how you activate and use the benefits. With EES, Software Assurance is included with your software licenses. For information about Software Assurance benefits, please visit www.microsoft.com/licensing/software-assurance/default.aspx. Product Availability You may order subscription licenses for a wide selection of Microsoft software through the EES. Please refer to the Microsoft Volume Licensing Product List at http://microsoftvolumelicensing.com/ for a complete list of currently available products. EES Desktop Platform Products EES offers you access to the most recent releases of the EES desktop platform products. To participate in EES, you start by choosing at least one of the following desktop platform products that you will license organization-wide. The EES desktop platform products are as follows:
*Suite additions currently planned for 2010, and would be available with active Software Assurance coverage on or after the products become available for purchase in Volume Licensing. Because Microsoft must be able to respond to changing market conditions, these plans are subject to change at any time. *Products listed above can be replaced by successor products, which in-turn will also be considered desktop platform products. You may select individual EES desktop platform products to license organization-wide (including individual CAL Suite components), or you may license an EES desktop platform suite, which combines your Windows upgrade, Office, and CAL Suite licenses into one convenient SKU at a price that offers savings when compared to the cost of licensing those products individually. The EES desktop platform suites include:
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