Time Tracker User Manual

Look Up Fields and Pick Lists

Lookup fields and pick lists are used to make selections from a predefined list. For example in the Employee 'Definition' tab you will see a field that looks like the image below.

Look Up Fields

This field allows you to assign an employee type to an employee. Because this field is tied to the employee type table, you may only enter an employee type that has already been defined. There are a few ways to do this.

If you know the code of the item you may type it directly into the typing area and the description to the right will automatically be updated to match that of the code. In this example the user may have typed in 'FT' and the description 'Full Time' is displayed to the right.

If the user did not know the code for the employee type they wanted then they could have selected from the full list of employee types. To select from a list you simply click on the lookup button (the button to the right of the code field). When this button is clicked the following pick list screen will appear. This list will also appear when ever an invalid code is entered into the associated Lookup Field.

Pick Lists

This screen gives you the same ability to sort and search lists as described in Editing Tables. To make a selection you can highlight the item you want and then press the 'OK' button. You can also double click on the item you want. In either case, this screen will disappear and the selection you made will automatically be filled in for you.

Mover Lists

Mover lists allow you to build a list of 'selected' items from a list of 'available' items. The selected items list is built by moving the items you want from the available items list.



Moving Items

The list to the left contains all of the items that are available to be selected. The list to the right contains all of the items that have been selected. There are three ways to move items from one list to another.

Moving using the buttons

• 
  moves the currently selected items in the 'Available Items' list to the 'Selected Items' list
  
• 
  moves ALL items in the 'Available Items' list to the 'Selected Items' list
  
• 
  moves the currently selected items in the 'Selected Items' list to the 'Available Items' list
  
• 
  moves ALL items in the 'Selected Items' list to the 'Available Items' list
  

Double Clicking

You can double-click an item to move it from one list to the other.

Drag and Drop

Using the left mouse button, click on the item to drag and drop. While holding the left mouse button down, 'drag' the item by moving the cursor from one list to another. Release the left mouse button to 'drop' the item.

Multiple Selections

There are three ways in which you may select more than one item at once.

• 
  Hold down and move the up or down arrows to select multiple consecutive entries
  
• 
  Hold down and left click on an entry in the list to select multiple consecutive entries
  
• 
  Hold down and click with the left mouse button to select multiple entries, but not consecutively
  

Use any of the moving methods to move all of the selected items at once.

Multi-Select Grids

A multi-select grid allows you to select multiple items from a list. Select one or more items in the list by highlighting the rows to be included.

The email generation module makes use of a multi-select grid to specify which employees to send to.

Making Selections with the Mouse

To select items in the grid you must use the mouse. Rows that have been selected will be displayed in white text on a dark blue background. Rows that have not been selected will be displayed in black text on a white background.

Selecting a Single Row

To select a single row, place the mouse cursor over the row you want to select and click the left mouse button. That row will be selected and any previously selected rows will be de-selected.

Selecting Multiple Rows

To select multiple rows, press the key and hold it down. While still holding the key down, use the left mouse button click on each row to be selected.

Selecting a Series of Rows

To select a series of rows, click on the first row in the series using the left mouse button. Press the key and hold it down. While still holding the key down, use the left mouse button and click on the last row in the series. Now the two specified rows and all rows between are selected.

Making Selections using the Buttons

'Select All' Button

By pressing this button, all rows in the currently displayed list will be selected.

'De-Select All' Button

By pressing this button, all previously selected rows (in the current list) will be de-selected.

'Invert Selection' Button

By pressing this button, any rows in the currently displayed list that had been previously selected will be de-selected and any rows that had not been previously selected will be selected.