The Glasgow School of Art
Procedure for the Reporting of Accidents,
Incidents and Near Miss Events
March 2016
Policy Control
Title
Procedure for Reporting Accidents, Incidents and
Near
Miss Events
Date Approved
February 2016
Approving Bodies
Occupational Health and Safety Committee
Implementation Date
March 2016
Supersedes
Compliance Guidelines for the Reporting of
Accidents and Incidents RIDDOR Regulations 1995 –
Issue 3 December 2012 Procedure For Reporting
Accidents And Incidents Guidance Note - Issue 2
December 2012
Supporting Policy
Occupational Health and Safety Policy
Review Date
tbc
Author
Ms. Amy Moore, Health and Safety Advisor Mr.
Brian McDade, Health and Safety Officer Ms. Amy
Simpson, Health and Safety Administrator
Date of Impact Assessment
tbc
Benchmarking
Glasgow University,
Health, Safety & Wellbeing
Policy Statement
University of Strathclyde,
Occupational Health &
Safety Policy
2 of
8
Contents
1.
Introduction
3
2. Definitions
3
3. Responsibilities
4
4. The GSA Accident/Incident
Reporting Form
4
***
•
Annex 1: GSA Step by Step Completion
6
•
Annex 2: Completed Form
7
•
Annex 3: RIDDOR Flowchart
8
3 of
8
1.
INTRODUCTION
This document outlines the procedures to be followed for reporting accidents/incidents and near miss
incidents involving Glasgow School of Art (GSA) employees, students, contactors or members of the
public e.g. visitors.
All accidents and incidents and near
misses arising out of, or in connection with, work including incidents
of violence to staff and any work-related ill health must be reported to the Health and Safety Team
promptly.
In the case of serious injury, an immediate telephone notification is required. Other incidents
must be reported using the GSA Accident/Incident Report Form. The Reporting of Injuries, Diseases and
Dangerous Occurrences Regulations 2013 (RIDDOR) set out legal time limits for reporting of
certain types
of incident to the enforcing authorities.
In most cases it will be appropriate for the injured person's immediate supervisor, or a more senior
manager, to complete the form after having discussed the incident with those directly involved. In all
cases, a senior line manager, for example, a
Head of Department, must be made aware of the incident so
that further investigation and/or remedial action can be taken.
The Health and Safety Team will often request additional information on incidents, including details of the
local investigation findings, and may investigate some incidents directly. External
enforcing authorities
and insurers may also investigate incidents reported to them.