Н ациональная Академия Авиации Самостоятельная работа 8

Check the email
Never send an email in English without having re-read what you wrote. Grammatical or typing mistakes are very common even in your own language, so in English you can make errors much more easily. Double-checking what you’ve written is a simple step to take that can prevent you from appearing unprofessional and above all careless.
Signature
Be sure to have set your emails to end with all the important information about you, including:

• 
  name and surname
  
• 
  job title
  
• 
  relative details about your company (name, address..)
  
• 
  link to the company website
  

• 
  Introduction
  
• 
  Body of the text
  
• 
  Conclusion
  

Introduction
Depending on the type of relationship you have with the person you’re writing to, there are different ways of starting an email, but any email should always start with a greeting. In our specific case being formal, the most appropriate options are:

• 
  Dear Mr/Mrs/Ms (surname of the recipient, e.g. Mr Black)
  
• 
  Dear Sir/Madam (if you don’t know the name of the recipient) or more generally ‘To whom it may concern’
  

After the initial greeting you need an introductory sentence that indicates clearly the reason for writing and is consistent with the subject of the email. Introduce yourself briefly (long texts often discourage people from reading them), then follow on with:

• 
  I am writing with regard to… (email subject)
  
• 
  I am writing in connection with… (email subject)
  
• 
  I am writing in reference to…
  

If you’re writing an email to send information, you can start with one of the following sentences:

• 
  I am writing to let you know…
  
• 
  I am delighted to tell you… (if you’re communicating good news)
  
• 
  I regret to inform you that… (if you’re communicating bad news)
  

If instead you’re replying to an email you received, you can say:

• 
  I am writing in response to…
  
• 
  I am writing in reply to…
  
• 
  I am writing to thank you for… (if you need to thank the recipient)