Draft operational guidelines of digital india land records modernization programme (dilrmp) introduction

5. CONTENT MANAGEMENT
5.1 Data Entry, Updation & Data Verification/Validation Process
5.1.1 Land records data are available as (a) textual data, and (b) spatial data (cadastral maps). All textual data including the records of rights (RoRs), mutation orders and other land attributes shall be updated and computerized. All pending mutation orders shall be incorporated in records and the data entry pertaining to such updation shall be completed on priority basis. All spatial data shall also be updated and digitized as described below.
5.1.2 Each State/UT, wherever applicable, should fix a reasonable cut-off date after which only computerized RoRs should be issued, and issue of manual RoRs should be discontinued thereafter. After the cutoff date, further mutation and updation of data shall be done in the computerized system on an ongoing basis, after following the due procedure as prescribed in the modified Land Records laws/manuals.
5.1.3 Responsibility of Revenue officials shall be fixed to ensure 100% checking, verification and validation of the data so entered. The patwari (by whatever names the grass root revenue functionaries are known like Lekhpal, Halka Karamchari, patwari, Talati etc.) shall carry out 100% checking, and the Revenue Inspector, or an officer of the equivalent rank, the Tehsildar, the SDO and the Deputy Commissioner/District Collector shall randomly check at least 50%, 10%, 3% and 1%, respectively, of the data, so as to ensure the accuracy of the data vis-à-vis the manual records. Accuracy of data entry and assurance of the same through verification is key to the success of this exercise, which would ultimately results in reduction in land disputes in future. Therefore, a strict view needs to be taken where unexplained errors are found in the records.
5.1.4 The States/UTs, which have authorized Gram Panchayats to pass mutation orders, must ensure their inter-connectivity with the corresponding Revenue offices for real time updation of records.
5.1.5 As for the encoding standards, the UNICODE should be used for data storage, local language display and support. Any database created using the ISCII or any other font-based solution should be converted into the UNICODE. The necessary assistance in data conversion may be taken from NIC.