018 dos standard Tender of Service (stos)

ITEM 7-1 Submission of invoices

Invoices for services rendered will be submitted for payment of services based on the rates submitted on this tender by the TSP, and will be paid within 30 days from Statement.

Invoices
Required method for service/statement submission: via email to [e-mail]
Payment terms: within 30 days of the receipt of a proper invoice and goods or services.
No posted invoices will be accepted. The TSP invoice must contain the following information to facilitate payment:

1. 
   Name and address of the TSP.
   
2. 
   Date of invoice.
   
3. 
   Tender and invoice number.
   
4. 
   Description of items delivered or services rendered.
   
5. 
   Quantities, weight certificate and cubic measurement of items delivered or packed.
   
6. 
   Unit price if any and total price to be applicable.
   
7. 
   Shipping and payment terms and such other substantiating documentation of information as required by the Tender.
   
8. 
   Name (where applicable) the title, the telephone number and complete mailing address of the responsible official to whom the payment is to be sent.
   
9. 
   Vessel details, copy of the electronic bill of lading, port of discharge and port of loading
   
10. 
    Description of the load i.e. FCL, Part FCL or LCL cargo.
    
11. 
    ETA of vessel.
    
12. 
    Embassy files reference number.
    

Invoices submitted for payment are to be supported by vouchers covering all disbursements, clearance certificates and/or reason for changes that may be incurred due to late turn in of containers of storage at the ports of Maputo.

No additional charges for packing and shipping will be accepted after 90 days from the date of services without prior approval received from CO except for demurrage costs which will be accepted up to 180 days after service rendered, thereafter invoices will be repudiated.
ITEM 7-2 Payment of charges
Billing charges for transportation and services under this TOS will be billed in accordance with direct transfer into bank account given. TSP shall not bill for services until such services are completed and shipped and/or delivered at destination (see item 4-1 Prompt Performance of Services)
The TSP must maintain copies of the following documents and provide them to the Rates Management staff as supporting documentation upon request:

1. 
   Accomplished original BOL, AWB, and BOL.
   
2. 
   Rate copy of the sea bill of lading, showing gross weight, dimensions, volume and weight charges per pound, kilo and kilo-rates where applicable and total costs.
   
3. 
   All shipping documents from Shipping lines, SARS, wharfage, bill of entry documents.
   

The USG shall have no obligation to pay the TSP for charges performed, under this tender and the transportation services provider shall file no claim, demand suit or action at law seeking to recover such charges after 3 (Three) months have elapsed following the date the services are completed, the charges therefor are paid, excess charges are subsequently refunded, or excess charges are deducted from the TSP account, whichever the later.

In consideration of satisfactory performance of all scheduled services required under this tender, the TSP shall be paid upon submission of invoices 30 days from date of acceptance of the invoice. Payment shall be only for services approved by the USG representative for inspection. The TSP must be provided with a funded contracting document confirming that funds are available prior or any shipment being cleared. This will ensure that payments are expedited within the payments terms and conditions contained herein.

SECTION 8: SPECIAL TENDER REQUIREMENTS
ITEM 8-1 NONPAYMENT FOR UNAUTHORIZED WORK
The USG will not pay for any unauthorized supplies or services for any unauthorized changes to the work specified herein. This includes any services performed by the Packer of his own volition or at the request of an individual other than a duly appointed DOS Tender Administrator(s) as defined in ITEM 1-1 Tender Administration Data. The specifications, terms, and/or conditions of this tender may only be changed or altered by the Contracting Officer as defined in ITEM 1-1 Tender Administration Data.
ITEM 8-2 MISSHIPMENT OF FREIGHT
The Packer shall be liable to the USG for ensuring that all shipments are labeled, stenciled, or marked correctly. When a shipment is forwarded to an incorrect address due to incorrect labeling, stenciling, or marking by the Packer, the shipment shall be forwarded to the rightful address by the quickest means of transportation as directed by the Contracting Officer. The Packer shall reimburse the USG for all costs incident to the forwarding of such shipments from the incorrect address to the correct address, including charges for preparation, drayage, and transportation. The TSP accepts full responsibility for any and all losses and / or damages from the time such cargo is received into the hand of the TSP until it is released into the custody of the Government as evidenced by the signed receipt. The TSP further agrees that in any instance involving loss or damage to the Government cargo or house hold effects, where the TSP fails to exercise reasonable diligence the TSP shall assume full responsibility for such loss or damage including the payment of claims for losses or damage.
ITEM 8-3 MISDIRECTION OF FREIGHT
The Packer shall be liable to the USG for the forwarding to the rightful owner any household and personal effects which were packed or stowed by the Packer, inadvertently or otherwise, with effects destined to other than the rightful owner. The forwarding of such effects will be done by the quickest means of transportation as directed by the Contracting Officer. The Packer shall reimburse the USG for all costs incident to the forwarding of such effects to the rightful owner, including charges for preparation, drayage, and transportation.
ITEM 8-4 FUEL SURCHARGE
There are no provisions under this TOS for a fuel surcharge. All rates shall include anticipated costs of fuel.
ITEM 8-5 SPECIAL CRATING/PACKING MATERIAL/ACCESSORIAL APPROVAL
The packer must supply the DOS Tender Administrator(s) as defined in ITEM 1-1 Tender Administration Data with a signed copy of the special request/accessorial form for authorizing all services. The authorization must include a description of the items to be crated, a picture of the item for unusual items, items of unusual length, width, or height, whether the items are being exported or placed in storage, if the crate is required for safe transport, or if the employee requested it and the total cost. Please include the shipper’s name, DOS Shipment number along with the logistical Specialist name on all requests. Crate(s) must conform to United States Department of Agriculture, Animal and Plant Health Inspection Service (www.aphis.usda.gov) specifications for the destination designated on the Packer’s Authorization. All Wood/plywood container(s) must meet ISPM 15 (USDA/APHIS) requirements be heat-treated and bear the IPPC stamp on all sides of the container(s). The packer must email a copy of the special request/accessorial request form the designated Logistical specialist approving and employee signatures prior to the pack out date to [e-mail]

  

ITEM 8-6 USE OF TENDERS BY OTHER GOVERNMENT AGENCIES
This TOS may be used by other U.S. Government Agencies to meet their agency requirements. The use of the TOS is subject to the approval of the DOS Tender Administrator(s) as defined in ITEM 1-1 Tender Administration Data and all government agencies must abide by the guidelines set forth herein.
ITEM 8-7 GOVERNMENT SAVED HARMLESS
The Packer shall hold the Government, its officers, agents, servants, and employees free from liability of any nature or kind, including, but not limited to, costs or expenses for or on account of any or all suits or claims of any character whatsoever, resulting from injuries or damages sustained by any person or persons or property by virtue of performance under this TOS by the Packer or his agents.
ITEM 8-8 ORDERING SERVICES

1. 
   Services to Be Authorized
   

Services to be performed for the DOS will be ordered or authorized to the Packer(s) by the issuance of an appropriate written Packers Authorization and/or BOL. Agencies, other than the DOS, which may utilize this Tender, shall issue an appropriate order for such services directly to the Packer(s).

2. 
   Assignment of Shipments
   

In order to achieve the most effective movement of goods and satisfy requirements to make each shipment advantageous to the USG, the U.S. Embassy/U.S. Consulate will assign shipments to packers for services covered under this Tender. The employee or his authorized representative will not select a Packer nor deal directly with any Packer but will coordinate pickup and/or delivery dates with GSO Shipping. Any calls, contacts, inquiries, etc., from the employee or his authorized agent regarding dates, changes to pickups, deliveries, or any other matters relating to shipments handled by Packers under the terms of this Tender must be referred to GSO Shipping for action. No action of any kind is authorized unless it is approved by GSO Shipping. Only after the assignment of a Packer has been made by GSO Shipping, will the Packer deal with the employee concerning details of the assigned move.

3. 
   Placement of Orders
   

Orders shall be placed as required throughout the duration of the Tender authorizing the performance of specific services within the categories prescribed in this Tender.

4. 
   Categories That May Be Excluded
   

Requirements in the following categories may be excluded from the scope of this tender:

1. 
   International Through Government Bill of Lading (ITGBL, "door to door") shipments.
   

Shipments originating within the 50 mile radius of the No work is to commence without confirmation by the GSO Shipping (i.e., Packers Authorization, etc.). Nor may any item be shipped without approval from the GSO/CO from the respective posts by email.

ITEM 8-9 INSURANCE REQUIREMENTS

1. 
   The Packer shall procure and maintain for the duration of the Tender insurance in the following amounts and shall furnish the Tender Administrator written evidence thereof:
   

1. 
   Workers' Compensation and Employer's Liability:
   

Packers are required to comply with applicable Government Worker's compensation. If occupational diseases are not compensable under those statutes they shall be covered under the employer’s liability section of the insurance policy except when Tender operations are so being led with a Packer's commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least R1, 000,000 will be required.

2. 
   General Liability:
   

1. 
   Bodily injury liability insurance coverage written on the comprehensive form or policy, of at least R500, 000 per occurrence.
   

2. 
   Property damage liability only in special circumstances.
   

ITEM 8-10 CERTIFICATE OF INSURANCE

1. 
   The Packer shall furnish the Contracting Officer with a current certificate of insurance as evidence of the coverage required. In addition, the Packer shall furnish evidence of a commitment by the insurance TSP to notify the Contracting Officer in writing of any material change, expiration or cancellation of any of the insurance required policies not less than thirty (30) days before such change, expiration or cancellation is effective. When coverage is provided by self-insurance, the Packer shall not change or decrease that coverage without the Contracting Officer approval.
   

2. 
   The Packer shall give the Contracting Officer immediate notice in writing of any suit or action filed against the Packer arising out of performance of this Tender. The Packer shall furnish immediately to the Contracting Officer copies of all pertinent papers received by the Packer. Insofar as the following shall not conflict with any policy or Tender of insurance and upon request of the Contracting Officer, the Packer shall do any and all things to effect an assignment and subrogation in favor of the USG of all Packers rights and claims against the USG, arising from or growing out of such asserted claims, and if required by the Contracting Officer shall authorize a representative of the USG to settle and/or defend any such claim and to take charge of any such litigation affecting the Packer.
   

3. 
   The Packer shall indemnify and save harmless the USG from and against all losses and all claims, demands, payments, suits and actions, recoveries and judgments of every nature and description brought or recovered against the USG or the Packer by reason of any act or omission of the Packer, its agents, or employees in the execution or protection of the work. The Packer's assumption of liability continues independent of the insurance policies.
   

ITEM 8-11 LIABILITY OF PACKER

1. 
   Notwithstanding any other provision of this Tender, the packer hereby agrees to accept liability in accordance with this clause to the USG as subrogee or assignee of the owner of the property for loss, destruction or damage to any article over which the Packer has custody or control under this Tender, whenever such loss, destruction, or damage is caused by lack of due care, negligence, failure to adhere to Tender requirements, or intentional misconduct by the Packer, its employees, or its sub-packers.
   

2. 
   Packer’s liability under this clause shall, within the limits of the USG subrogation or rights by assignment, be the full cost of repair.
   

3. 
   Full replacement cost shall be the cost of a new item which is identical or materially similar to the item that was lost, destroyed or damaged. Packer’s maximum liability to the USG as subrogee or assignee for loss destruction or damage shall be $8.50 times the net weight of the shipment or blue book value for POV’s.
   

4. 
   Claims will be considered by the Packer after receipt of a completed claims package.
   

5. 
   Claims by the USG as subrogee or assignee for loss, destruction, or damage of property under this clause will be asserted as affirmative USG claims pursuant to the Contract Disputes Act of 1978, 41.U.S.C. 601 et seq. Disputes between the USG and the Packer shall be resolved as prescribed in the Disputes Clause, FAR 52.233-01. The property owner is not precluded from directly resolving claims with the Packer. The owner has two (2) years to file a claim, and two (2) years is the length of the Packer’s liability.
   

6. 
   The liability of the Packer imposed by this clause shall not be nullified or limited by any limitation, disclaimer, or release prescribed by the Packer or provided by the owner of the goods. Any such limitation, disclaimer or release shall be null and void with respect to the USG rights under any subrogation or assignment agreement.
   

7. 
   The Packer(s) liability under this clause shall not limit the Packer’s liability to the owner of the property, except to the extent the owner’s interest has been transferred by subrogation or assignment to the USG.
   

ITEM 8-12 GOVERNMENTS RIGHT OF REMOVAL OF GOODS
The USG, as the depositor of goods placed in a Packer’s facility, reserves the right to order goods removed at any time by any means by anyone authorized to do so by the United States Government (USG).
ITEM 8-13 LATE SHIPMENTS


When export-packed HHE shipments are not reported available within thirty (30) days from the date required to be export-packed from storage/vendor, the Packer shall be liable for the cost difference in moving the HHE shipment via airfreight versus surface from the employee’s origin residence to the employee's post of assignment.
ITEM 8-14 MISPLACED SHIPMENTS
The Packer(s) shall be held liable to the USG for the forwarding to the rightful owner any item(s) of household and personal effects which should have been packed with the air freight or household effects shipments but were not included therein and placed in the employee's storage by mistake. The same holds for item(s) included in the air freight or household effects shipment which should have been placed into storage.
The Packer(s) shall reimburse the USG for all costs associated with the preparation and forwarding of these misplaced items to the rightful owner or the storage location, including preparation, drayage, transportation, and receipt and placement into storage.
ITEM 8-15 EMPLOYEES
The Packer will use only trained personnel qualified in their assigned duties in packing and handling of personal property. When any personnel appear to be under the influence of alcohol or drugs or uses abusive language, they will immediately be replaced on the job with qualified personnel when requested by the employee or appropriate authority from the GSO Shipping. Parolees, convicts, prisoners or day laborers will not be used in the packing or movement of personal effects belonging to employees of the DOS. DOS requires only trained personnel, not pick-up, casual, or truck stop labor. There must be at least one employee who is fluent in the English language during the entire pack-out or delivery


ITEM 8-16 CONTINUATION OF TENDER
Notwithstanding the expressed Tender expiration date, this Tender shall remain in full force and effect until the last items or services ordered hereunder have been delivered and accepted by the USG.
ITEM 8-17 QUALITY ASSURANCE
This plan provides an effective method to promote satisfactory contractor performance. The QASP Quality Assurance and surveillance plan provides a method to the Contracting Officer (CO) to monitor TSP performance, advise the TSP of unsatisfactory performance and notify the contracting officer of continued unsatisfactory performance. The TSP, not the USG is responsible for management and quality control to meet the terms of the tender.

1. 
   The USG primary quality assurance procedure for this Tender is employee complaints. If the USG has to repeatedly request the Packer to correct work that was incorrectly performed, and it is clearly the fault of the Packer, suspension from the Tender will result.
   

2. 
   When the Packer fails to perform its contractual obligations, the Packer has committed a tender breach. The USG retains the right to prescribe terms that result from a contract breach. Depending on the severity of the breach, such terms may range from price adjustment or deductions to a termination.
   

3. 
   The monitoring of TSP performance is performed by the GTM who will receive all complaints and document from all clients regarding services provided. If appropriate the complaints will be discussed with TSP.
   

4. 
   The performance standard is that no more than 1 complaint is received a month. The GTM shall notify the Contracting Officer of the complaints so that the contracting officer may take the appropriate action as listed above.
   

A: 14 FAM Exhibit 611.6 Limitations
14 FAM EXHIBIT 611.6
Limitations

(CT:LOG-51; 02-25-2008)

MAY BE APPROVED FOR CRATING	WILL NOT BE APPROVED FOR CRATING
FINE ART WORK (INCLUDING VASES, PICTURES, PAINTINGS AND SCULPTURES) WITH A DOCUMENTED VALUE OVER $2100 PER ITEM OR PER SET	ANY WOOD FURNITURE, OVERSTUFFED CHAIRS OR SOFAS, WALL DIVIDERS, WALL UNITS, CHINA HUTCHES OR CABINETS
	TAXIDERMIED OR STUFFED ANIMAL TROPHIES
GLASS / MARBLE / SLATE TABLE TOPS, WITH A REPLACEMENT VALUE OF $500 OR GREATER, AND WHICH WILL NOT FIT IN A NORMAL STORAGE VAULT OR LIFTVAN	ANY ELECTRONIC EQUIPMENT
	ANY PLAYGROUND EQUIPMENT
	ANY ATHLETIC / EXERCISE EQUIPMENT
CRYSTAL CHANDELIER WITH APPRAISED VALUE OVER $2100
BABY GRAND PIANOS PROJECTION TV / LCD TV / FLAT PANEL TV OVER 60 INCHES	UPRIGHT / ELECTRIC PIANO
	SURFBOARDS
CABINETS WITH GLASS FRONTS AND DOORS	LADDERS, TOOLS OR YARD MAINTENANCE EQUIPMENT
	SHIP / AIRPLANE OR OTHER LARGE MODELS
	MATTRESSES
	FISH TANKS
	BICYCLES
	CLOCKS
	MUSICAL INSTRUMENTS
	ARTWORK WITH APPRAISED VALUE UNDER $2100 PER ITEM
	HAT/ COAT RACK
	ANY ITEMS GOING INTO STORAGE
	CHANDELIER WITH APPRAISED VALUE UNDER $2100
	DOLL HOUSE

B: Shipment Count for 2016
These numbers are strictly for estimate purposes only and are not guaranteed for this tender cycle