Next, click on the Edit tab. Find the “Undo” section. Change the setting for
“Max i mum num ber of undos” to 10. In many ap plications, when
you make a
mistake, if you don’t do any thing else, you can fix it by choosing “Undo” from
the Edit menu. In PowerPoint, you can fix not only the last mistake but several
mistakes be fore that. This setting tells PowerPoint how many things it has to re -
member so you can undo them. In the ory, you might want to have as many as
possible, but sev eral PowerPoint experts have no ticed
that the higher this num -
ber is the more likely you are to have prob lems with PowerPoint. Set ting it to 10
gives you enough ability to correct your mistakes while minimizing the likeli-
hood that you will have a problem.
Another setting you might want to change can be found un der the Gen eral
tab. You might want to change the setting for “Link sounds with file size greater
than.” This set ting is dis cussed later in this chap ter.
Once you have changed the settings to not al low fast saves and to limit the
number of undos, click OK to save the settings.
Next, choose “Cus tom ize” from the Tools menu.
Click on the Toolbars tab
and make sure there is a check next to “Draw ing.” The “Draw ing” toolbar will
be very use ful for drawing your own shapes and mod ifying the appearance of
shapes that are drawn for you.
Finally, be fore you start work ing on a PowerPoint pro ject, create a folder
on your disk for your pro ject and save your pre sentation to that folder. This will
be important when you start including hyperlinks
and mul timedia ob jects in
your pre sentation. Most el ements of your presentation will be embedded in your
presentation. That is, they will be part of the PowerPoint file. Other el ements
will be stored in other files, and your presentation will link to those other files. If
you save your pre sentation first and you save any linked files to the same place
you save your pre sentation (that is, the same folder on the same disk), your links
will con tinue to work when you move the presentation (along
with all the linked
files) to another place, such as another folder, an other disk, or another computer.
If you don’t save your files first, the links are likely to stop working.
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