Constitutional affairs legal affairs

_______
 

 
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
 
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ect (power a
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___________
91
and influen
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takeholder 
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____________
nce from ab
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ect. 
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ear and a
akeholder 
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gular comm
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which iden
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uence with
urce software 
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elationship 
munication, 
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a, Munich. 
endations/ 
the LiMux 
o be? How 
ntifies four 
onents and 
either way 
in the city 
 
 
 
 
 
 
 
 
 
 
 

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Policy Department C: Citizens' Rights and Constitutional Affairs 
____________________________________________________________________________________________ 
 
92

 
Fellow campaigners: these are people who are strongly committed to the aims of 
the project, but at the same time have limited influence over other stakeholder 
groups within the city administration. 

 
Opponents: these are influential stakeholders who actively oppose the aims of 
the project. 

 
Promoters: a group who is wholeheartedly working to make the project a 
success, even in the face of resistance within the city administration. 
At the beginning of virtually any major project affecting a whole organisation, the various 
stakeholder groups are in a ‘neutral’ zone vis-à-vis the aims of the project. Only in the 
course of the first few months do the stakeholder groups decide what position to adopt. 
The aim of successful stakeholder management is to turn the stakeholder groups into 
protagonists bearing a shared responsibility. The extent to which the core team and the 
principal stakeholders of the LiMux project in Munich have managed to achieve this will be 
indicated below. 
 
3 
STAKEHOLDERS IN THE LIMUX PROJECT IN THE 
CAPITAL OF BAVARIA, MUNICH 
The following list of stakeholders is based on the history and administrative structure of 
Munich. It is not definitive, nor could it be, but rather only contains a representative 
sample, looking at the situation from a temporally defined angle. All the stakeholders listed 
are described with reference to the measures and finally positioned in a force field portfolio. 
3.1  The project team: the starting point for all stakeholder groups 
The LiMux project team comprises a core team and an extended project team.  
The core team consists of approximately 25 people who are working on the development 
and provisioning of the LiMux Client, Support for the Open Office Components such as 
OpenOffice, Thunderbird and Firefox, including the conversion of forms and macros, as well 
as the further development of, and support for, the WollMux (document and template 
system
177
), with support from external service-providers. The core team is organised into 
smaller groups dealing with or identified as: 

 
Management of requirements,  

 
Development of the LiMux client (excluding Office),  

 
Development of the office and WollMux components,  

 
Migration support and incident management,  

 
Test management, 

 
Release management and architecture, and 

 
Change & communication combined.  
The core team is managed by the project management and the project office and the 
technical lead. 
The extended project team consists of numerous colleagues from the migration fields, who 
decide about the requirements in their respective fields, report on the migration and 
provide day-to-day support for users. This extended project team is regarded as an 
independent stakeholder group in the description of the project (IT managers and IT staff). 
It took nearly three years to put together the LiMux core team, and in the course of the 
project the form taken by the team has changed, just as in the past three years the 
organisational parameters have changed radically. In parallel with the migration of work 
                                                 
177
 WollMux was developed, in the framework of the LiMux project, as an extension of OpenOffice.org and is now 
being used in more and more municipalities to work with templates, forms and letterheads (
www.wollmux.org
). 

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