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Pedi edtech, Faculty Development Program Virginia Niebuhr, Patricia Beach, Mark Wolffarth, Mary Jo Urbani
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tarix | 07.11.2018 | ölçüsü | 2,67 Mb. | | #78831 |
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Virginia Niebuhr, Patricia Beach, Mark Wolffarth, Mary Jo Urbani (other team members not present: Anne Rudnicki, Schelli Gondesen UTMB Department of Pediatrics supported by a grant from: US Dept. Health & Human Services, Health Resources and Services Administration, Bureau of Health Professions
“Yikes, how can this be happening” “Yikes, how can this be happening” a paired-participant activity
Impulsivity Disorder Impulsivity Disorder Inattention Disorder (aka No-Compulsion Disorder) Narcissism Avoidance Syndromes - avoiding real work
- avoiding thinking – make someone else do the thinking
- avoiding personal interaction
- avoiding time to process
15-min each (facilitators rotate) 15-min each (facilitators rotate)
Check often or once-daily? Check often or once-daily? - Avoid being seduced into complex or interesting tasks outside your plans for the day!
- Should I even peek?
- Expectations for response time: not the same as phone or text
Top down or bottom up? How many e-mail accounts? - Work
- Personal correspondence
- Personal ordering/registrations
Batched email reading time vs. as-they-arrive
- Quick reply or action
- To Do
- Delete
- Save/File
- Mark as Unread (CTRL-U)
- Efficient use of down-time
- Short answer only
- Can’t delete
- Watch out for auto-correct
- Be courteous
- Avoid disengaging
- Sounds generated can be annoying to others
- Reply vs Reply to all
- Review all individuals already
- on the string
- Blind cc to self, others?
- Be careful of long email strings
Two methods Two methods - Reading Pane
- Auto Preview
Never look at it? UNSUBSCRIBE Never look at it? UNSUBSCRIBE
USE MEETING MANAGERS avoid multiple emails to schedule a meeting - Outlook “New Meeting”
- Appointment
- Scheduling assistant
- Lync invitations
- www.Doodle.com
DEAL WITH SPAM - DEAL WITH SPAM
- Block sender
- Highlight email right-click Junk Email Block sender
- Forward to institution spam manager
Unsubscribe Unsubscribe Meeting managers Negotiate with senders - e.g. do you want this person to send a ‘thanks” each time to let you know email was received, or can you negotiate to skip this?
Avoid needless cc’s Take care with REPLY vs. REPLY ALL
physical world file cabinet. physical world file cabinet. virtual world use metadata and search. few folders all of your stuff. QUICK VIDEO (3 minutes) Microsoft’s Best Practices :
Stay on the Right Track
Microsoft’s Best Practices : Microsoft’s Best Practices : To: Me Inbox Meeting Requests Inbox. Defer Sent Items by one minute or longer Contact Group to a Contact Group folder. Best Practices from Microsoft
Outlook Categories virtually assign items to many different places. Outlook Categories virtually assign items to many different places. - Project or People,
- Subjects or Topics and
- Location or Activities.
Categorize items that must be done and can’t roll over to another day. The big advantages is: - You can apply multiple categories to a single item — as opposed to filing, where items can live in only one folder at a time.
QUICK VIDEO (about 3 minutes)
What’s the best way to choose colors? What’s the best way to choose colors? - Make it visually easy to see what needs to be done or what has been done
Over time, you will be able to look at your task list and determine just by color whether the task is presently actionable.
Why schedule time for myself? Why schedule time for myself? - your free/busy information will be updated
- people will be less likely to schedule you for that time.
- this might be the only way you can get dedicated time to do your job.
- It also helps you to make a commitment to doing work —
- if you put it on your calendar, you should be committed to doing that work at that time.
- If someone schedules over your work time, make sure to reschedule your time.
Don't let time get away from you!
Flags flexible in a variety of ways: Flags flexible in a variety of ways: If you don’t want to “do” a email task now, you can defer it with a flag. It automatically creates a task with custom flagged date. Use the flags to mark tasks and emails as complete when appropriate.
Suggested InBox Folders Suggested InBox Folders 1To Do Project A Project B Travel notes Waiting for reply
For Inbox Folders or PST’s For Inbox Folders or PST’s like creating dividers for each of your file cabinets
Personal Folders
THINK ABOUT SPACE THINK ABOUT SPACE Do you really need to save this? Don’t save twice (In , Sent)
pst files: a Personal Storage Table (.pst) pst files: a Personal Storage Table (.pst) size of a .pst is not unlimited
CTRL-U (mark as unread) CTRL-U (mark as unread) Careful Subject Lines
Empty the trash Empty the trash Delete the large files - Sort on size
- from INBOX, SENT, DELETED
SCHEDULE 30-min’s ON YOUR CALENDAR SCHEDULE 30-min’s ON YOUR CALENDAR CREATE two subfolders: Start the timer SORT - by FROM – decide whose can be deleted
- or by DATE…do you want to delete any mail over X months?
DELETE the obvious MOVE “Actionable” items - TO DO (don’t do them, just move to a ToDo folder)
- SAVE (“Need to save” )
8. NOTE the # items in the Box
www.utmb.edu/pediedtech/email/email.html
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