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Letters There are two types of letters
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tarix | 07.11.2018 | ölçüsü | 18,45 Kb. | | #78309 |
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Letters
There are two types of letters – the personal (informal) and the formal..
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Decide whether your letter is formal or informal.
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Always write your own address at the top (on the right) and the date underneath.
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INFORMAL/PERSONAL:
What readers do you have in mind?
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family members
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people you are familiar with
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How to write a personal letter
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no strict rules
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about personal matters
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correspondence between people who feel safe with each other.
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colloquial language and short forms are all right
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syntax can be simple
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Suitable Phrases
Salutations/Greetings
Dear Jane,…
Hello…
Hi…
Closings
Best wishes…
Kind regards…
Love…
Lots of love…
Take care…
Yours as always…
Cheers…
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Structure
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informal greeting
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the following new line begins with a capital letter.
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informal tone and style of writing
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concluding phrase
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familiar closing phrase
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signature (typed in e-mail)
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Hi Dot,
Heard the latest? Jenny has dumped her boyfriend. They had an awful row. Must dash now. Call you tonight.
Cheers,
Emily
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FORMAL/IMPERSONAL:
What readers do you have in mind?
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companies and institutions
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people whose help you need but whom you do not know (well)
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How to write a formal letter
It is used when writing to companies, institutions and people you do not know. Make a good impression and stick to these rules.
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Divide your letter into three parts and at least three paragraphs:
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introduction: why you write
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the subject matter: come to the point
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conclusion: sum up what you want politely
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substance straight to the point, no waffling
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formal style as a sign of respect
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neutral use of language
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careful choice of vocabulary
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full forms (‘cannot’ or ‘does not’)
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The writer’s address at the top (in the right corner, without name)
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Phone number
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E-mail address
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Salutations
Dear Mr/Mrs/Ms Smith, …
Dear Madam or Sir,…
Closing phrase
I am looking forward to hearing from you.
Thank you very much in advance for your help.
Ending
Yours sincerely…
(if addressed by name)
Yours faithfully (if addressed to Madam or Sir)
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LAYOUT OF A FORMAL LETTER
sender’s address only
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number, street
town (country)
post/zip code
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Date
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(U.S.) month DD,YYYY
(U.K.) DD month in words, YYYY
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recipient’s name and address
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Name (if known) or job title (e.g. The Manager),
The Name of the Company or Institution,
number, street
place post code
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salutation
subject matter
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Dear Madam/Sir,
I am writing as a…
My reason for contacting you concerns…
My specific request is to ask you whether…
If you require any clarification of the details…
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Closing phrase
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Thank you, in advance, for taking time to… / Hoping to hear from you…
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Closing and signature
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Yours sincerely /faithfully
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www.englisch-bw.de – Schreiben – Textsortentraining – formal and informal letters
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