Proposal Letter from the Department Chair
For Regular and Modified Faculty
Appointments and Promotion
Key Points: Proposal letters for appointment/promotion to Associate Professor and Professor should be structured with the use of headings that identify the letter elements listed below. Emphasize accomplishments since last promotion.
I. Introductory paragraph. State the candidate’s full name and degree, proposed academic rank, proposed faculty track, effective date of appointment, and the field in which appointment or promotion is being proposed. State clearly if this is an appointment or a promotion. For new appointments, indicate if the candidate is being proposed for tenure. State for modified and consortium hospital faculty candidates not employed by MUSC their place of primary employment; average monthly hours of contact with MUSC students, residents, and fellows; contributions to the academic missions of the College of Medicine and University.
A. Specific roles and accomplishments at MUSC: lecturer, student adviser, student or resident preceptor, clinical attending, supervisor of fellows or junior faculty, developer of educational material, lecturer.
B. Recognition, demonstrated skills and talents, special accomplishments: teaching awards, author of educational materials, course director, head of training programs, conference leader.
C. Contributions and service to committees involved with education: committee member, committee chair, committee accomplishments.
D. Record of accomplishment of students.
E. Regional, national, international accomplishments: visiting professorships, editorial boards, invited lectures, membership on certification boards, participation in educational efforts of professional societies.
A. Description of research.
B. Importance and significance of research.
C. List trainees and their records of accomplishments during and after their time working with the candidate.
D. Role and percent of effort in extramural grants.
E. Important papers presented at regional, national, or international meetings.
F. Participation in NIH Study Sections or other extramural appointments.
G. Major journals for which the candidate served as a peer reviewer, editor, editorial board member, or editorialist. Provide an estimate of the number of manuscripts reviewed.
IV Scholarly publications. Profile the nature, importance, and significance of the candidate’s publications. The contributions of the candidate to these publications and the candidate’s role as a mentor should be discussed. Submit reprints (1 copy each) of the authors 3 most significant publications.
V. Clinical Practice (Omit for non-clinical faculty).
A. Contributions to innovative methods of patient care.
B. Participation in performance improvement projects.
C. Measures of practice quality: patient satisfaction data, letters from patients, commendations.
D. Awards for clinical practice.
E. Description of peer status: expertise for specific clinical problem, recognized expert, “doctor’s doctor.”
A. Important positions: Department/Division Chair, chair or member of administrative departmental/divisional committees, director of departmental or hospital units (e.g., MICU, transplantation, clinics).
B. Responsibilities in extra-departmental administrative activities.
C. Responsibilities in extra-institutional administrative activities.
VII. Other activities and accomplishments
A. Community service.
B. Recognitions and honors
C. Membership and activities in professional societies
Include Section VIII IF a new faculty appointment is being considered for tenure.
VIII. Discuss the attributes of the candidate in light of the interests of the College and University. Consider professional judgment, wisdom, collegiality, citizenship in the academic community, the capacity to develop colleagues and students, contributions to the College's academic and societal mission, and the commitment to scholarly exchange and intellectual exploration.
IX. Summary and recommendations
Proposal letter for Professor
I am pleased to have the privilege to propose James E. Jones, MD for appointment [or promotion] to the rank of Professor within the Clinician Educator track in the Department of . [If new appointment: Dr. Smith will be joining us effective July 1, 2000 and will be working in the area of and collaborating with .] I understand the criteria for appointment/promotion to the rank of Professor in the Academic Educator track and believe that Dr. Smith’s impressive accomplishments throughout his career fulfill these criteria. Dr. Smith has held the rank of Associate Professor for 5 years [If new appointment: at the University of ].
Dr. Jones received a Bachelor of Science degree from UCLA and completed his MD training at Vanderbilt where he also obtained his residency training. He then spent two years in a cardiology fellowship at the University of Michigan. He joined our faculty at MUSC in 1993 and has served in the rank of Associate Professor for 5 years.
Dr. Jones is highly sought by students and residents as an attending on cardiology electives. He attends on cardiology consult service and in the CCU 9 months each year, and we always have phone calls from residents and students trying to get on his rotations. He also has an elective in cardiac echo which has a backlog of residents attempting to sign up. He has received three Golden Apple Awards for his teaching of medical students. He has also received a meritorious teaching award from our cardiology fellows during 3 of the last 5 years. Dr. Jones lectures each year at the resident core lecture series, the housestaff mandatory conferences, and Medicine Grand Rounds.
As shown by his curriculum vitae, Dr. Jones has written 27 book chapters and 30 review articles on clinical cardiology. These publications have promoted the dissemination and translation of cutting edge clinical research into bedside patient care. He has also published 3 systematic reviews that have been listed by the Cochrane Collaboration.
Dr. Jones is a frequent invited speaker at university grand rounds across the country and state-of-the-art refresher courses. During the last international meeting of the American Heart Association, he was invited to present the plenary session on “ . He also has organized the annual research day for our fellows during which trainees present their research projects to the College.
Dr. Jones track record for training successful students, residents, and fellows is superb. Largely through his devotion to mentoring, we have attracted three chief residents to cardiology fellowships during the last 4 years. All of the fellows who have worked with Dr. Jones have been successful in clinical practice and 3 have decided on academic careers. One of his past students has moved to the University of , where she is now an Associate Professor, and continues to collaborate with Dr. Jones with his work on two systematic reviews.
Dr. Jones serves on the following editorial boards: [list].
He has served as a tutor in the Parallel Curriculum and sits on the College’s Education Committee. He is now working on a CD-ROM educational program to teach medical students cardiac auscultation.
Research and publications
Dr. Jones has maintained a busy clinical practice while staying involved in clinical investigation. His focus has been on the “pragmatic” sciences wherein he serves as the clinical arm of several outcomes-oriented investigators. His research involvement over the last 5 years has focused on guideline implementation and decision support tools. His recommendations for an antibiotic protocol has been included as a decision support tool in the electronic medical record.
He has published 3-4 peer-reviewed publications and 1 textbook chapter per year since promotion to the rank of Associate Professor. His curriculum vitae lists 45 peer-reviewed publications and 21 since last promotion. He has also published 43 chapters in major textbooks. Listed below are the most important publications that have achieved national recognition.
1. Citation of paper or chapter. Discuss the importance of the publication to the candidate’s field.
2. Citation of paper or chapter. Discuss the importance of the publication to the candidate’s field.
3. Citation of paper or chapter. Discuss the importance of the publication to the candidate’s field.
Dr. Jones has assisted several residents and fellows in projects that have resulted in clinical reviews, case reports, and book chapters. He is an active participant in our basic science research conferences suggesting areas of clinical interest for basic scientists to explore.
He has obtained industry funding for several of his projects. He most recently received funding from [list] for [list].
Dr. Jones maintains a busy clinical practice seeing patients 3 afternoons a week and attending 8 months of the year on inpatient services. He is recognized as the “doctor’s doctor” largely due to his professional approach to patient care and his vast fund of knowledge. He is the most skilled clinician in our department. He has developed new techniques for [identify], which have been adopted by our departmental faculty. These techniques have resulted in increased referrals from Myrtle Beach and Beaufort. His leadership in the Cath Lab has resulted in one of the most efficient catheterization programs in the southeast. Our complication rate is the lowest reported by the UHC. Dr. Jones wide recognition across the state makes our department the number one referral site for . Despite this heavy clinical load, Dr. Jones still finds time for his scholarly and teaching interests.
Dr. Jones is an active member of three departmental committees and Chairs the Bylaws and Medical Records Committees. He also served as fellowship program director for 5 years just completing these responsibilities 2 years ago. during his time as program director, he completely revamped our computerized graduate tracking system, which has resulted in fulfilling a major RRC requirement.
Dr. Jones is an interested member of the Hospital’s annual strategic planning conference. He has assumed responsibilities as a member of the medical staff for ensuring the development of a state of the art performance improvement program. He has contributed to the recruitment of a PI Director by serving on the search committee.
He has also demonstrated a strong commitment to several national societies. He served on 5 committees for the [list societies]. He also served on the RRC for cardiology and the ABIM for 5 years. He is presently on the leadership track for [name Society] serving as the secretary for that society.
Other activities and accomplishments
Elected as honorary member of MUSC chapter of Alpha Epsilon.
Listed on the Best Doctors in America roster.
Listed in Who’s Who in America
Founding member of the International Physicians Society.
Elected a Fellow of the .
On the basis of his multiple accomplishments and contributions to cardiology both in our region and nationally, I believe that Dr. Jones clearly fulfills the criteria for appointment/promotion to the rank of Professor. He has a strong regional presence as an astute clinician and national prominence through his publications and presentations. He has established a strong record in publishing translational articles and chapters and has demonstrated an ability to collaborate with clinical investigators. Since promotion to Associate Professor, Dr. Jones has maintained productivity in clinical practice, administration, and scholarly endeavors that has surpassed our expectations. His CV clearly demonstrates the success of his former residents and fellows.
We appreciate your efforts in considering this proposal for appointment/promotion. Please contact my office if you have any additional questions.
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