Ms access Tutorial

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MS Access Tutorial - Krannert School of Management

MS Access Tutorial

  • MGMT 683
  • J. Rees


  • MS Access is a relational database management system (RDBMS)
  • Other PC-based RDMBS include:
    • MS FoxPro
    • Borland dBase
  • “Industrial-strength” RDBMS include
    • Oracle
    • MS SQL Server
    • IBM DB2
    • Informix

Getting Started

  • Open MS Access (Under Microsoft Office 2003 heading)
  • Open a New Database
  • Select “Blank Database”
  • Name your database MyShop.mdb
  • Now click “Create.” Everything you create for this database will be saved as an *.mdb file.

MS Access Functionality

  • Tables
    • Store Data
  • Queries
    • Manipulate Data
  • Forms
    • Make data entry and display easier
  • Reports
    • Provides information from database to users in easy-to-understand format

Business Example

  • Your sister has started her own home-décor shop. She sells items such as candles, pictures and knick-knacks. She wishes to track the items in her inventory, sales and customer information. You agree to assist her in setting up a simple MS Access database that will track the appropriate information.

Business Example, Continued

  • You identify that three tables should be created:
  • Product Table containing the product number, product name, product description, product price, and product on hand.
  • Sale Table containing the sale number, sale date, the product sold and the customer.
  • Customer Table containing the customer number, customer last name, customer first name, phone number, address and notes about customer preferences (notify if a Yankee Candle Company candle comes in, etc.)
  • Creating Tables
  • Double click ‘Create table in Design view’
  • Creating the Product Table
  • Enter the table information
  • Next: Create the primary key and save your table

Creating Tables

  • Create the Sales and Customer Tables
  • Use AutoNumber for the Sales Number and Customer Number
  • Remember to set the primary key and save your tables

Entering Data

  • Enter the following data into each of your tables:

Entering Data, Continued


  • Link the three tables together


  • Queries allow data to be manipulated
    • What were the total sales today?
    • How many of my customers come from out of town?


  • Provide a user-friendly interface to the data.
  • Control over user’s additions and modifications to the data.
  • Forms (like queries & reports) do not contain data. Data is always saved in tables.
  • Create a new form using wizard
  • Create the Product Form
  • Select fields to appear on your form


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