December, 2007 Minutes



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DRAFT
January, 2009 Minutes
The Ashby City Council met in regular session on Thursday, January 8, 2009 at Ashby City Hall. Mayor Thomas Grover called the meeting to order at 7:00 p.m. with council members Carl Ulrich, George Jordan, Ronnie Jaenisch and Lynn Jensen present. Also present were Val Martin, Clerk/Treasurer; Alan Cassavant, Public Works Superintendent; and Dennis Helle. Visitors: Lonnie Rylander and Jim Burma


The pledge of Allegiance was recited.
Jensen moved to approve the agenda with additions. Jordan seconded. MCU
Consent Agenda

Ulrich moved to approve the Consent Agenda as follows:



  • Approval of all December minutes.

  • Approval of bills: Prepaid: $189,620.31 and Claims for Approval: $63,588.30 for a total of $233208.61. Ulrich went through the bills prior to council and gave pre-approval.

Jaenisch seconded. MCU
There were no outstanding utility bills.
Jordon moved to set the 2009 meeting time and day for the 2nd Thursday of each month at 5:30 p.m. Jensen seconded. MCU Open Forum will be held at 5:00 p.m.
Jensen made a motion to name Richard Walton as City Attorney. Ulrich seconded. MCU
Jaenisch moved to name First State Bank of Ashby, Ashby Federal Credit Union and 4m Funds as official depositories. Jordan seconded. Jensen abstained. Motion carried.
Jaenisch moved to name the Ashby-Dalton Post as official newspaper. Ulrich seconded. MCU
Jordon moved to name www.ashbyminnesota.org as official web-site. Jensen seconded. MCU
Jaenisch moved to approve the 2009 Commission Appointments as follows, Jordan seconded. MCU:

  • Public Works: Lynn Jensen & George Jordan

  • Garbage: Tom Grover & Ronnie Jaenisch

  • Street & Sidewalks: Carl Ulrich & Tom Grover

  • Park Board: Robert Grover, Tom Grover, Alan Cassavant, Donna Fay Grover, Dennis Helle, Judy Helle, Dave Williams, Joe Hoff & Dwight Walvatne

  • Public Safety: Carl Ulrich, Ronnie Jaenisch, Jason Dahlen & Richard Walton

  • Safety Officer: Thor Tollefson

  • Emergency Management: Thor Tollefson & Tom Grover

  • Planning Commission: Val Martin, Lynn Jensen, Tom Grover, Richard Walton, Alan Cassavant, Scott Kamrath & Mark Koefod

  • Acting Mayor: Lynn Jensen

  • Police Chief: Thor Tollefson

  • Clerk/Treasurer: Val Martin

  • Public Works Supt: Alan Cassavant

  • Budget Committee: Lynn Jensen, Val Martin & George Jordan

  • Personnel Committee: Carl Ulrich & Richard Walton

  • Economic Development: David Grover, Tom Grover, Trever Schlosser, Randy Catoe, Rudy Fitzsimmons, Richard Walton & Val Martin


Open Forum

No one was here.


Mayor’s Report

Grover attended the following:



  • Meeting with Dr. Rapp, Val Martin and Lyn Jensen

  • Meeting with Jeff Scholten, USDA Rural Development regarding the loan/grant for the new fire truck.

Grover told the council that he has been questioned by a resident on attending Mayor’s meetings and whether it is beneficial to the City. The mayor’s meetings are attended by the mayors in Grant and Otter Tail County. Area legislators are also invited to attend and most of the time, they will have one or more in attendance at their meetings. They get together to discuss issues and pass along ideas. Grover asked the council if they would like him to continue going to these meetings. The council felt that it was valuable and would like to see him continue to go. Ulrich moved to have Grover continue to attend Mayor’s meetings. Jaenisch seconded. MCU


Administration

The Clerk/Treasurer’s Report was accepted. The report details work done by the Clerk/Treasurer for the previous month. Such as:



  • Central Lakes Trail meeting, along with preparation of balance sheet.

  • Preparation for 2009 Final Levy.

  • Research on disabled vets program.

  • Oath of Office and Election Certificate for new councilmembers.

  • Year-end fund transfers.

  • Items for fire truck and housing rehab grants.

  • Data requests sent out.

  • Meeting with Grover, Jensen and Dr. Rapp regarding assisted living.

  • Meeting with Rural Development regarding fire truck.

  • Items related to TFC Poultry expansion.

  • Articles to paper on tax increases.

  • Regional safety meeting.

  • Certification process for delinquent utilities.

  • Budgets.

  • Council packets.

  • Monthly bills and reports.

  • Utility bills and receiving payments.

  • Liquor and cigarette renewals.

  • Waiting on customers, all financials including deposits, checks, reports; posting and publishing notices; payroll; minutes; policies, and more.


Public Safety
No police report was presented – Chief Tollefson is away at training.
The Fire Department report was presented as follows:

  • 15 Ambulance calls – 2 within the City of Ashby.

  • 2 Fire Calls – motor vehicle accidents.

Jordan moved to pass Resolution #2009-01 Loan Resolution Security Agreement with USDA Rural Development. Jaenisch seconded. Roll call vote: Ulrich-yes, Jaenisch-yes, Grover-yes, Jordan-yes and Jensen-yes. MCU



Public Works
The public works report was as follows:

  • Plowed streets and alleys – cleaned off snow from Main Street and other streets repeatedly.

  • Cleaned snow away from all fire hydrants.

  • Sent in all reports for water and wastewater.

  • Repairing faulty reader pads.

The council thanked the public works department for their efficiency in dealing with snow removal. It was noted that if we continue to get snow, storage will be an issue.


The council discussed the skating pond. It has become more difficult to get down to the pond and remove the snow. It was decided that, due to safety issues, the skating pond will be closed until further notice.
Old Business
Ulrich moved to approve the resident survey as presented. Jordan seconded. MCU
Jensen moved to hire Kathy Sletto for administration of the housing rehab grant if it is awarded to Ashby. Jaenisch seconded. MCU
The Regional Safety Group was discussed. The council needs more information before passing the resolution to join. This group is comprised of seven or more cities in the area through the League of MN Cities to provide safety training to employees. The League pays half of the cost for training. Through this group, we will receive the mandatory OSHA compliance training and other support. The council wanted to know if we were to have an OSHA inspection, would they act as “back-up.” They also wanted to know if “all bases” are covered as far as OSHA compliance is concerned.
New Business
Jordan suggested that we partner with other councils in the county to encourage the commissioners to consider parcel mapping. This will save time and money for city staff for many projects. He also felt it would be beneficial to meet with representatives from the other cities to discuss sharing resources. He will continue to work on this.
Jaenisch moved to approve Resolution #2009-2 Resolution Assessing Past-due Utilities to Property Taxes. Jordan seconded. Roll call vote: Ulrich-yes, Jaenisch-yes, Grover-yes, Jordan-yes and Jensen-yes. MCU
Ulrich moved to approve the agreement with Grant County Humane Society for dog impound/shelter. Jaenisch seconded. MCU
Jensen moved to approve Resolution #2009-04 Resolution Accepting Donations for the Fire Department - $250 from Ashby Equity and $250 from Land O’ Lakes. Roll call vote: Ulrich-yes, Jaenisch-yes, Grover-yes, Jordan-yes and Jensen-yes. MCU.
Jim Burma had some questions on why the city does not have a municipal liquor store and other licensing items.
Adjourn 6:30 p.m.

______________________________________________



Valerie Martin, Clerk

Page January, 2009 Minutes

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