Professors at KIT often receive inquiries by graduates from abroad who are interested in doing
their doctorate at KIT. In many cases there has been no prior contact with the graduate or his
or her working group so how do you know whether the graduate would be a suitable candidate
for a doctoral project? This is where the Aspirant Grant comes into play. The grant enables
you to meet such aspirants in person and invite them to come to KIT for a period of one month.
KHYS will cover the travel and subsistence expenses for the aspirant’s stay.
During the visit
both parties receive the chance to get to know each other and to discuss possible topics for
the doctorate. In addition, the aspirant will get an initial impression of the work environment at
KIT. A doctoral researcher of the host institute will serve as a
to the aspirant and assist
him or her with regard to administrative issues or questions concerning working at KIT or living
in Karlsruhe. The KIT buddy will thus have the opportunity to increase his or her intercultural
competences and profit from international networking. This measure is especially suited for
inviting aspirants from regions or institutes where there has been no (personal) contact so far.
For more information, please refer to the
current call for applications
Professors, heads of institutes at KIT, KIT Associate Fellows, heads of certified
KIT junior research groups
; graduates from abroad
Scope of funding:
Aspirants travelling to Germany for the grant will be paid a flat-rate travel
of flat-rate sums
(German only, amounts are in Euro)].
The aspirant will be paid a flat-rate subsistence allowance
If you have any further questions please contact
This measure is promoted by the German Academic Exchange Service and funded by the
Federal Ministry of Education and Research.
The grant is awarded subject to allocation of funds by DAAD to KHYS. Applications
we recommend that you apply as soon as possible.
To facilitate the processing the applications will be bundled at certain deadlines. Please
Selection decisions will be made by members of the
The funding period ends on December 18, 2017, i.e. the stay has to be concluded by
The KIT applicant and the aspirant have to jointly apply for the Aspirant Grant. The KIT
to KIT. The aspirant in return has to point out why he or she wants to come to KIT.
The aspirant should be in an advanced stage of his or her
The stay at KIT should enable the aspirant to gain an impression of the work
A KIT doctoral researcher serves as
him or her
regarding administrative issues or questions concerning working at KIT or living in
The applicant has to be eligible to function as a supervisor for doctoral projects. (KIT
letter of support from the professor who would function as the primary supervisor.)
In principle, the aspirant will have to be able to fulfil the requirements for acceptance
once his or her Master’s
course is completed.
Funding for the same purpose is not admissible.
signed by the KIT applicant
, the KIT “buddy” and the aspirant
group: a letter of support from the KIT professor who would function as the primary
supervisor of the future doctoral project
Documents provided by the aspirant:
CV including date of birth, school leaving exam (date, place, grade), course of
Bachelor’s degree certificate in English or German
e original language (if applicable)
Master’s degree certificate in English or German (if applicable)
Current transcript of records in the original language
Current transcript of records in English or German
Document stating the grading system of the university (explaining the
grades, e.g. proportion of merit grades, mark range)
Letter of recommendation by a professor of the home institution
All documents should be in English. Please merge all documents into one PDF file in the order
stated above (excluding the Excel table) and send the files to
Compliance with application requirements
Fulfillment of required formalities (a complete application, submitted in time, including
Conclusiveness of motivation of the aspirant to come to KIT for the stay
Plausibility of reasons of KIT applicant for inviting the aspirant
Quality/conclusiveness of the activities planned for the stay
Qualification of the aspirant
As soon as your application has been approved, you and the aspirant will be notified via e-
mail. The notification of approval will contain information on the amount of funding that will be
paid out. Please note that double funding is not permitted. Attached to the e-mail there will be
a Written Statement of Commitment each for you and the applicant. Please send back your
signed original Statement of Commitment (i.e. including your handwritten signature) via
internal mail. For the aspirant it will at first be sufficient to send back the signed Statement of
Commitment with a digital or scanned-in signature. Once the aspirant arrives at KIT, he or
she will have to bring the signed original statement to KHYS. The aspirant will also receive
an Invitation Letter that is needed for visa applications (if applicable).
If the aspirant needs a visa for coming to Germany, he or she should apply for it in good time.
For the Aspirant Grant it will be sufficient to apply for a Schengen Visa (Category C) with the
purpose of a business visit. Among other things the aspirant will have to provide a proof of
accommodation for the stay in Karlsruhe. Since finding accommodation in Karlsruhe is very
difficult, the KIT
doctoral researcher who serves as the aspirant’s buddy shall help him or her
in this regard. For short-term stays, guests can book a room at
or at the
(house for guest lecturers). However, bookings have to be made
well in advance. Additional accommodation possibilities are listed in the PDF file
How to search
published by KIT International Affairs.
For any questions concerning the visa the aspirant should contact the respective German
Embassy or German Consulate. KHYS will send out the Invitation Letter needed for the visa
alongside the notification of approval. Please note that the Category C visa cannot be
extended. It is therefore not possible for the aspirant to extend his or her stay at KIT in order
to actually start the doctoral project discussed during the stay. He or she will first have to leave
Germany and apply for another visa.
KHYS will directly assign and pay out the grant to the aspirant. The grant payment will be made
in cash as soon as the aspirant comes to KIT which means that the aspirant will have to pay
for the journey in advance. Please note that the amount of funding for travel expenses will only
cover the flat-rate sum specified by DAAD depending on the country of departure [
(German only, amounts are in Euro)]. The flat-rate subsistence allowance is
€1,000 for one month. There will be no accounting according to the actual costs incurred.
Should the actual length of stay be shorter than indicated in the application form and/or the
Please note that both you and the aspirant will have to send us a final report within two weeks
after the aspirant’s stay at KIT.
Templates for the report will be made available. The obligation
to submit a report is a compulsory part of the Aspirant Grant. Please note that for evaluation
reasons it is also necessary that you notify us should the Aspirant Grant result in an actual